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Fleet Management Platform for Automotive Services

A centralized solution for ACS Automotive to manage transport, cleaning, invoicing, and staff planning—integrated with ALD and tailored for multi-entity operations.

ACS Automotive, a leading Belgian provider of vehicle fleet services for dealerships, leasing companies, and corporate clients, needed a custom solution to centralize and streamline operations.


We developed a comprehensive fleet management platform that enables ACS to coordinate vehicle transport, cleaning schedules, employee tasks, and financial operations—all through an intuitive web dashboard and mobile app.


With support for multi-entity invoicing, real-time task tracking, and direct integration with ALD’s API, the platform automates workflows and reduces administrative overhead—offering an efficient, scalable, and flexible tool for both internal staff and clients.

Service Image
ACS Automotive

Region

Belgium

Service

Full-Stack Web Development

Platform

Web & Mobile App

Challenges We Solved:

  • Multi-Entity Management
    Implemented a flexible billing system to manage separate VAT numbers and legal entities, ensuring accurate and compliant invoicing.

  • Logistics Optimization for Transport & Cleaning
    Designed planning and tracking modules to coordinate vehicle movements and washing services efficiently.

  • Secure Cross-System Data Sync
    Integrated various third-party data sources into one cohesive backend, with real-time updates and consistent data flow.

  • ALD API Integration
    Synchronized transport mission data between ACS and ALD systems with strict adherence to security and performance standards.

Key Features:

  • User & Role Management
    Custom roles and permissions for employees, managers, and clients across different entities.

  • Fleet Transport Management
    Plan, assign, and track vehicle pick-ups and deliveries through a centralized dashboard.

  • Cleaning Service Scheduling
    Organize and monitor vehicle cleaning operations with service history and task status.

  • Quotes, Invoices & Credit Notes
    Generate and manage financial documents by legal entity, complete with multi-VAT compliance.

  • Employee Scheduling & Calendar
    Manage staff availability, shifts, and assignments with real-time updates.

  • Partner API Synchronization
    Automated import and sync of leasing vehicle missions and data with different partner APIs.

  • Mobile App for Field Staff
    Real-time mission management for drivers and cleaning teams, with access to schedules and updates on the go.

Impact of the Solution

  • Streamlined Fleet Operations Across Services
    Transport, cleaning, and invoicing are now managed in one platform—reducing task duplication and communication gaps.

  • Increased Mission Throughput
    Optimized scheduling and real-time tracking allow more vehicle missions to be processed with fewer resources.

  • Seamless Integration with Leasing Platforms (e.g. ALD)
    Direct API integration ensures accurate data exchange, eliminating manual coordination and reducing errors.

  • Simplified Multi-Entity Billing
    Invoicing across several VAT entities is now automated and compliant, enabling clearer financial tracking.

  • Faster Employee Coordination
    Staff schedules and tasks are managed through a shared calendar, improving responsiveness and accountability.

  • Improved Client Satisfaction
    On-time service execution and transparent reporting help build trust with dealerships and leasing companies.

What Else Could Be Built Like This?

This project demonstrates how tailored logistics platforms can be built to support complex service-based operations. Similar systems include:

  • Fleet Logistics & Maintenance Platforms
    For transport companies managing large vehicle networks, services, and locations.

  • Cleaning & Facility Service Scheduling Tools
    With mobile apps for staff, task tracking, and client invoicing.

  • Multi-Entity SaaS Platforms
    For companies operating under several legal entities, managing invoicing, reporting, and compliance.

  • API-Integrated Service Platforms
    For companies needing seamless workflows between ERP, CRM, or leasing systems.

  • Field Workforce Management Solutions
    Assign and track jobs in real time with support for location-based updates and digital task closure.